Sponsorship and Partnership Officer

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JOB TITLE

Sponsorship and Partnership Officer

ROLES AND RESPONSIBILITIES

The role presents a unique opportunity to expand the Foundations’ sponsorship and strategic partnerships and maintain the existing ones.

The officer will assist in the day-to-day communication with the Foundations’ existing partners to ensure that wider sponsorship benefits are secured and long term sponsorship goals are achieved and reported to the President, Executive Council.

The officer will develop leads and prospects, prepare sponsorship documents under the guidance of the President and Board of Trustees, renew sponsorships and negotiate new sponsorship packages.

The officer will also be in charge of securing new memberships for the foundation.

General Duties

  • Oversee identification of prospects, and cultivation and solicitation strategies, and closing of deals.
  • Work with prospects and leads to gain a clear understanding of their needs, and develop customized sponsorship and proposal packages to win their business and acquire new sponsorship revenues.
  • Maintain accurate and updated records of all contacts and revenue projection pipeline of opportunities, highlighting all the research, networking, outbound calls, and attendance at meetings and other programs.
  • Provide timely responses to prospects, and existing sponsor and partner requests, and work in a consultative manner with sponsors and partners to deepen the Foundations’ relationship.
  • Ensuring payments with confirmed Sponsors are done according to the contractual arrangements.
  • Ensure all sponsor communication by the Foundation is effective, bringing key internal stakeholders into discussions where applicable whilst managing ownership of the communication, action requirements and delivery of activity.
  • Prepare master sponsor sales materials, proposals, contracts, and promotional agreements.
  • Monitor graphic standards for logo usage, promotional restrictions and sponsor recognition program to ensure fees paid are proportionate to benefits delivered.
  • Source for affiliate memberships to the foundation.
  • Review and approve final sponsor identified materials, including advertisements, new releases, promotional and program related materials.
  • All other responsibilities and tasks as assigned by the Acting President.

 

Duties and Responsibilities with respect to the relevant stakeholders

MEMBERS

  • Collating membership forms and updating the membership database
  • Sending invoices and following up on invoice payments for products and services
  • Sending quarterly newsletters on the foundations activities to  members
  • Sourcing for and securing new members
  • Ensuring communication with existing sponsors and partners at least once every two months and providing monthly updates to the Board of Trustees
  • New Partners/Sponsors
  • Existing Partners/Sponsors
  • Sourcing out new potential partners and sponsors especially corporate and international organisation
  • Following up with the fundsforngo’s premium account access to view new potential grant applications and determine whether the requirements key into SOSF’s vision
  • Writing grant applications for international donor organisations
  • Representing the foundation at sponsorship meetings
  • Ensuring execution of Sponsorship Agreements based on provided templates and in liaison with the President and the Board
  • Providing monthly updates to the Board of Trustees on new prospects, on-boarded sponsors, and pipeline of your activities in terms of sponsorship leads
  • Developing monthly financial accounts and reports on income generation
  • Sponsor-A-Child Scheme Donors
  • Securing new Donors
  • Following up on any interest by members of the public on Sponsoring a child
  • Sending welcome packs and profile to new Donors
  • Ensuring the foundation has a full database of all the donors and their requirements (if any)
  • Sending annual updates to the donors on the sponsored child’s progress
  • Keeping a track of whether any donor would like to write to his/her sponsored child

SKILLS AND EXPERIENCE

  • Reporting Relationship: President of the Executive Council
  • Ability to develop strategic, proactive relationships with potential sponsors and corporate partners, and other supporters of the philanthropic community
  • Big picture strategist and outside of the box creativity.
  • Proactively take actions necessary to produce results and able to work independently/with little guidance.
  • Build trust internally and externally, and command a professional image.
  • Proactive approach to identifying opportunities, generating leads and producing sponsorship presentations.
  • Exceptionally detail-oriented and self-motivated, ensuring quality and consistent output.
  • Excellent communication including by phone with high level executives from major brands and writing skills: ability to articulate the foundations’ mission, program objectives, exposure opportunities and/or resource needs persuasively to sponsors and corporate partners.
  • Dynamic public speaking skills and ability to articulate concepts and ideas.
  • Excellent networking, teamwork and negotiation skills with ability to work effectively with stakeholders to achieve a common goal particularly the corporate sponsors.
  • Must be very well organized with strong time management skills.
  • Demonstrated knowledge of trends in corporate and foundation funding, corporate social responsibility (CSR), philanthropy, corporate giving, and good corporate citizenship, and the methods, practices and procedures for obtaining information about cause-marketing programs of corporations and foundations
  • Proven ability to offer a first-class, professional account management service to commercial partners and to build strong business relationships at all levels.
  • Experience in dealing with, and presenting to, senior-level personnel from major brands.
  • Ability to initiate and negotiate high value contracts to help meet sponsors’ needs and goals.
  • 0 – 2 years of sponsorship, sales, advertising, or marketing experience. 

EDUCATION

  1. A university degree in marketing, sales, advertisement, business administration, business management or a related field of study
  2. Proficiency in MS Office applications (Outlook, Word, Excel and PowerPoint)
  3. Proficiency in cloud software applications (Skydrive, DropBox, Google Docs)

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